All goods and services above $1,000 shall be procured through a process of tendering.
a) For operational expenditure less than $20,000, at least three (3) suitably qualified firms shall be invited to submit a tender for the supply of the service or the good.
b) For Operational expenditure up to $100,000, at least three (3) suitable qualified firms shall be invited to submit a tender for the supply of the service or the good.
c) For Operational and Capital Expenditure above $100,000, goods and services may be procured from at least six (6) suitably qualified firms or through the process of Open Public tendering.
d) RDC’s Board decided that due to the large number of contractors in the country, contractors shall be prequalified based on capability, capacity and locality, and shall be invited through Selected tendering to tender on projects within their locality. For selective tendering, at least six (6) prequalified firms are required to be invited to submit a tender for the project.
e) RDC’s approved Tenders Rules provide for a Sole Selective tender based on the following criteria:
i. Notwithstanding the foregoing the Chief Executive Officer may, without inviting tenders, purchase goods or secure the performance of works or services under the following circumstances:
(1) In case of emergency up to a value of Three Million Dollars ($3,000,000.00).
(2) Where there is a limitation of source of supply of goods or performance of a service, or where the goods comprise part of a system already in use by the Company, or where the goods are spare or replacement parts for goods already in use;
(3) Where the Management, after diligent efforts, is unable to secure a contract because all the bid prices that have been received are significantly in excess of the in-house estimate or exceed the funds available for the supply of goods or the undertaking of works or services, as the case may be;
(4) Where the Management, after diligent efforts, is unable to secure a contract because no substantially responsive bids have been received; and
(5) Where, in the discretion of the Company it is advantageous and expedient to the Company’s operations to conclude an arrangement with a preferred supplier of goods, works and services.
ii. For the purposes of sub-clause 4.5 (5) above, the term “preferred supplier” shall be interpreted to mean a supplier that is preferred by the Company for the supply of goods, works and services after taking into consideration the following factors:
(1) The relationship between the Company and such supplier;
(2) The quality of the goods, works and services to be provided by the supplier;
(3) The price of the goods, works and services to be provided to the Company;
(4) The strategic and comparative advantage of entering into an arrangement with the supplier.
PROVIDED HOWEVER, that the approval of the Tenders Committee must first be obtained prior to giving effect to sub-clause 4.5.